Leave Request Form. Free download.
A formal employee leave request form template for standardizing vacation requests, medical absences, personal time off (PTO), and supervisor approval tracking.
What the leave request form looks like.
A simplified preview with example values. The real file has the full set of fields.
When to use this template.
Annual Vacation Planning
Ensure adequate team coverage before approving employee vacation requests.
Sick & Medical Leave Records
Document medical leave compliant with company health policies and labor standards.
Parental & Unpaid Leave Requests
Capture extended leave parameters with clear start and return dates.
What is included in this document.
Employee & Role Identifiers
Name, employee ID, department, and contact info while out of office.
Leave Dates & Category Classification
Annual vacation, sick leave, compassionate leave, jury duty, or unpaid leave.
Work Handover & Emergency Contact
Designated colleague covering pressing duties and urgent contact instructions.
Manager Decision & HR Filing
Approval status, supervisor signature, and updated remaining leave balance.
Stop filling out blank spreadsheets.
This template gets you started today. Encarmo can connect it to your financial and operational data.
Using a static template
- Paper forms get lost in manager inboxes
- Staff have to ask HR how many vacation days they have left
- Risk approving conflicting requests and causing staffing shortages
Automating in Encarmo
- Employees request PTO through a self-service mobile portal
- Automatic balance calculations prevent accidental over-booking
- 1-click manager approvals sync instantly to company schedules and payroll
Template FAQs.
Everything you need to know about downloading and editing this template.
Does this form track remaining balance?
Yes, the form includes fields to record opening balance, days requested, and closing balance.
Can I add custom leave types?
Yes, the Word and PDF versions can be edited to include study leave, bereavement, or floating holidays.
Is manager approval mandatory on this form?
The template includes dedicated signature lines for both the department manager and HR representative.
How does Encarmo handle time-off requests?
Encarmo provides fully automated PTO tracking where employees submit requests in one tap and balances adjust automatically.
Upgrade from templates to automated workflows.
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