Never run out.
Never overstock.
Always know.
Real-time stock tracking across multiple warehouses, automated reorder alerts, barcode scanning, and COGS that posts directly to your accounting ledger the moment a sale is made. Connected to invoicing, purchasing, and your CRM — from $12/month. No per-product, per-location, or per-user fees.
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A customer orders something you don't have.
A supplier order goes out late because nobody noticed.
Managing inventory without the right system follows a familiar pattern. You carry stock counts in a spreadsheet that nobody trusts entirely. You find out something is out of stock the moment a customer tries to buy it. You over-order on some lines to avoid stockouts and tie up cash in dead stock that doesn't move. And at month-end, your accounting records never quite match what's actually in the warehouse.
The problem isn't your process. It's that stock data, sales data, purchasing data, and accounting data live in separate places — and nobody's keeping them in sync in real time. By the time you know there's a problem, it's already cost you a sale, a supplier relationship, or a reconciliation headache that takes your accountant half a day to untangle.
Businesses on Encarmo reduce stock-related write-offs by an average of 64% in the first six months — and cut the time spent on end-of-month stock reconciliation by 78%.
From purchase order to sale to accounting entry — automatically.
Every stock movement in Encarmo triggers the right update in the right place, instantly. Here's how the inventory lifecycle works without any manual intervention.
Set up products, locations, and opening stock
Build your product catalogue with SKUs, descriptions, units of measure, reorder points, and supplier details. Assign products to one or more warehouse locations. Import your existing stock levels from a spreadsheet or migrate from your current system — our support team handles the data transfer. You can be up and running with accurate opening stock in a single working day.
Receive stock against purchase orders
When stock arrives, receive it against the linked purchase order in Encarmo. Inventory levels update instantly across all your locations. The supplier bill is matched automatically. If quantities differ from the original order, the variance is flagged and documented. Batch numbers, lot numbers, and serial numbers are recorded at the point of receipt — with no separate tracking system required.
Stock adjusts automatically on every sale
When an invoice is raised in Encarmo, stock decrements in real time. When a sales order is fulfilled, picking is logged against the correct warehouse location. When items are returned, stock is reinstated and the accounting entry reverses. Every movement — sale, return, transfer between locations, write-off, or adjustment — is recorded with a timestamp and the identity of the user who made it.
COGS and stock value post to accounting instantly
Every stock movement that has a cost implication — sale, write-off, return, revaluation — posts the correct accounting entry automatically. Cost of goods sold hits your P&L the moment the sale is invoiced. Stock asset value on your balance sheet updates in real time. Your gross margin is live data, not a month-end calculation.
Every inventory management feature your business needs to scale.
No per-product limits. No per-location fees. No per-user charges. Every feature below is included in the Inventory module from $12/month — and connects directly to the rest of your Encarmo platform.
Real-Time Stock Tracking
Know exactly how much of every product you have, in every location, at every moment. Stock levels update the instant a purchase order is received, a sale is invoiced, a transfer is made, or an adjustment is logged.
Multi-Warehouse and Multi-Location Management
Track and manage stock across unlimited warehouse locations, retail stores, distribution centres, and transit points from a single dashboard. See consolidated stock levels across the whole business.
Barcode Scanning and QR Code Support
Scan barcodes and QR codes for receiving, picking, packing, stocktaking, and transfers — from any mobile device, without specialist hardware.
Purchase Order Management
Create, send, and track purchase orders directly inside Encarmo. Link purchase orders to specific suppliers, assign them to warehouse locations, and receive them fully or in partial shipments.
Automated Reorder Alerts and Reorder Points
Set a minimum stock level — a reorder point — for every product. When stock falls to that level, Encarmo alerts the right people and, optionally, generates a draft purchase order.
Batch, Lot, and Serial Number Tracking
Track individual items and product batches through every stage of their lifecycle in your business. When an expiry date matters, FEFO (first-expired, first-out) picking rules ensure the right stock is picked first.
Stock Valuation — FIFO, LIFO, and Average Cost
Choose the inventory valuation method that matches your accounting and tax requirements. FIFO ensures oldest stock costs are recognised first. Weighted Average Cost provides smoothed valuation.
Stock Transfers Between Locations
Move stock between warehouses, stores, or any combination of locations with a formal stock transfer document. In-transit stock is visible as a separate status.
Returns, Adjustments, and Write-Offs
Handle customer returns, supplier returns, damaged stock, and inventory adjustments without workarounds or manual journal entries. Adjustment reasons are recorded for clear audits.
Inventory Reports and Analytics
Generate live reports on stock value, stock movement, turnover rate, days on hand, dead stock, and top-selling products — across your whole business or by individual location.
Inventory connected to every part of your business — automatically.
Standalone inventory tools track stock. Encarmo connects stock movements to your sales, accounting, purchasing, and customer data — so the right information is always in the right place, without anyone moving it manually.
Inventory + Accounting
Every stock movement with a financial implication posts the correct accounting entry the moment it happens. A sale invoiced: COGS debited, inventory asset credited — automatically. Stock received: inventory asset debited, accounts payable credited — automatically. A write-off: stock loss expense debited, inventory asset credited — automatically. Your balance sheet stock figure and your P&L gross margin are always accurate, always current. No month-end stocktake required to reconcile your books.
Inventory + Invoicing
When you raise a sales invoice in Encarmo, the invoiced quantities decrement from stock in real time — no separate fulfilment update required. If stock is insufficient to fulfil the order, the system flags the shortfall before the invoice is confirmed. Credit notes and returns reinstate stock automatically. Your invoicing team always works from live stock availability — not a stock count from earlier in the day.
Inventory + CRM
Your sales team can see live stock levels directly within the CRM module when managing deals and client orders. Before promising a delivery date or committing to a volume, they see exactly how much is available, what's on order, and when replenishment is due. Deals in the pipeline can be linked to stock allocations — reserving inventory for specific customers before the invoice is raised.
Inventory + Purchasing
When a product reaches its reorder point, Encarmo can generate a draft purchase order automatically and route it for approval — or send it directly if auto-approval is enabled. Supplier details, preferred quantities, and lead times are stored per product, so the PO is populated without manual input. When the order arrives and is received, stock updates and the supplier bill matches — one action, multiple systems updated.
Inventory + Reporting
Inventory data flows directly into your business-wide reporting dashboards alongside revenue, payroll cost, and operational data. See your stock value as a proportion of working capital. Compare stock turnover across product lines or locations. Identify which products are generating margin and which are consuming it. Inventory performance becomes a board-level metric — not a warehouse-level spreadsheet.
Real businesses. Real stock. Real control.
Verified reviews from G2, Capterra, and Trustpilot — from businesses that replaced their inventory setup with Encarmo.
“We distribute across four warehouse locations and were managing stock in a spreadsheet that three people updated from memory. We had stockouts we didn't know about until a customer called, and overstock on lines we'd forgotten we'd ordered. Since switching to Encarmo, every location is live, reorder alerts fire automatically, and our stock accuracy rate went from somewhere around 70% to over 98% in the first month. The COGS integration with accounting alone saved our bookkeeper about six hours a month.”
“Running two retail locations and an online store from three separate systems meant stock was always wrong somewhere. A product would sell online that was already sold in-store, and neither system knew about the other. Encarmo put all three in one place. Stock updates instantly across every channel when anything sells. Our end-of-month reconciliation used to take a full day. Now it doesn't exist — the books match the warehouse because they're the same system.”
“We sell 400+ SKUs across three sales channels and were constantly overselling because our stock tool and our selling platform were syncing on a 15-minute delay. One bad hour of sales and we'd have orders we couldn't fulfil. Encarmo's real-time inventory updates meant we stopped overselling completely in the first week. The purchase order automation alone is worth the $12 a month — our top 60 products now reorder themselves. I haven't manually created a PO in four months.”
Read all 2,400+ reviews → or See customer case studies →
Inventory management built for businesses that sell, buy, and account in one place.
Most inventory tools track stock in isolation. Encarmo connects inventory to accounting, invoicing, purchasing, and CRM — so every stock movement updates every system it should, without anyone moving the data manually.
| Feature | Encarmo | Lightweight inventory apps | E-commerce-first platforms | ERP / enterprise systems |
|---|---|---|---|---|
| Real-time stock tracking | ✓ | ✓ | ✓ | ✓ |
| Multi-warehouse / multi-location | ✓ | Limited | Limited | ✓ |
| Barcode and QR scanning | ✓ | Limited | Limited | ✓ |
| Purchase order management | ✓ | No | Limited | ✓ |
| Automated reorder alerts | ✓ | Limited | Limited | ✓ |
| Batch / lot / serial number tracking | ✓ | No | No | ✓ |
| FIFO / average cost / LIFO valuation | ✓ | Limited | No | ✓ |
| COGS auto-posting to accounting | ✓ | No | No | Add-on |
| Accounting built in — free | ✓ | No | No | No |
| Invoicing connected — real time | ✓ | No | Partial | Add-on |
| CRM integration — built in | ✓ | No | No | Add-on |
| Live purchase order automation | ✓ | No | No | Limited |
| Unlimited products — no caps | ✓ | Capped on lower tiers | Capped on lower tiers | ✓ |
| Unlimited locations — no extra fee | ✓ | Per-location pricing | Per-location pricing | ✓ |
| Unlimited users — no per-seat fee | ✓ | No | No | No |
| Setup time | Hours | Hours | Hours | Weeks–months |
| Starting price | $12/month | $0–$50/mo + limits | $29–$99/mo + limits | $200–$1,000+/mo |
Lightweight inventory apps
These tools provide basic stock tracking quickly and cheaply, and they work well for businesses with a small product range and a single location. As soon as you add a second warehouse, need purchase order management, or want COGS to flow automatically into your accounting, they reach their limits.
E-commerce-first platforms
Built to manage online store inventory and channel sync, these platforms are strong where multi-channel selling is the primary challenge. Accounting integration is typically an add-on or a third-party connector. Purchase order management is limited or absent.
ERP and enterprise systems
Comprehensive inventory management built for businesses with complex supply chains, large product catalogues, and dedicated warehouse teams. For most businesses with 1–100 employees, an enterprise inventory system creates more operational overhead than it removes.
Inventory management for $12 a month. No per-product or per-location fees.
One flat price. Every feature included. Connected to free accounting and invoicing the moment you activate it. No caps that force you to upgrade as you grow.
What most businesses are paying now
Most businesses switching to Encarmo Inventory were paying nothing and managing stock in spreadsheets (with the real cost being hours lost to manual reconciliation), $30–$80/mo for a basic app with product or location caps, or running a standalone system with no accounting connection where COGS still had to be calculated manually.
Encarmo Inventory: $12/month. Unlimited everything. COGS posts automatically. One flat price instead of stepping up tiers as you add products or locations.
More powerful together
Inventory alone is $12/month. Add these modules and the platform advantage compounds:
Inventory management designed for how your business actually handles stock.
Retailers — Physical and Online
Manage stock across your shop floor, your stockroom, your online store, and your warehouse from a single system. Inventory updates in real time when anything sells — online, in-store, or both simultaneously. Barcode scanning speeds up receiving, stocktaking, and picking.
E-Commerce and Online Businesses
Sell across multiple channels — your own website, marketplaces, and wholesale portals — with a single inventory system that updates across all of them in real time. Overselling becomes a structural impossibility rather than a constant risk.
Wholesalers and Distributors
Manage stock across multiple warehouses, track large product catalogues, and handle the full purchase-to-sale cycle — from supplier POs to customer invoices — inside one platform. Batch and lot tracking gives full traceability.
Manufacturers and Assemblers
Track raw materials, work-in-progress, and finished goods across separate stock locations. Manage bills of materials so that assembly operations automatically decrement component stock and increment finished goods.
Restaurants and Food & Beverage
Track ingredients, manage suppliers, handle batch and expiry date tracking, and control wastage — all from the same platform that handles your accounting and invoicing. FEFO picking rules minimise write-offs.
Construction and Trade Businesses
Track materials, tools, and equipment across multiple project sites, depots, and vehicles. Assign stock to specific projects, so you always know which materials have been allocated where.
What operations and finance teams ask before switching to a new inventory system.
These questions come up most before businesses switch inventory systems. Anything else, our team responds in under 2 hours during weekdays.
Can I manage stock across multiple warehouses or store locations?
How does barcode scanning work — do I need specialist hardware?
How does inventory connect to my accounting and cost of goods sold?
Can I track products by batch number, lot number, or serial number?
How do automated reorder points and purchase orders work?
Can I import my existing product catalogue and opening stock levels?
What inventory valuation methods does Encarmo support?
How does Encarmo handle product returns and stock adjustments?
Your stock.
Always in sync. Always accurate.
We import your product catalogue and opening inventory. Reorder alerts go live within hours, and live COGS automatically syncs to your accounting on every sale.
At $12/month with no SKU limits, no warehouse restrictions, and no per-user fees. Connect with free invoicing and accounting right out of the box.