Customer reviews
COGS posts itself the moment we sell. No more month-end surprises on margin across our 4 warehouses.
Ingredients, shift pay and daily close,in one back office.
A restaurant runs on perishables, shifts and a cash drawer that has to balance every night. Encarmo tracks ingredients with expiry alerts, schedules the crew, runs tipped payroll and reconciles the day's cash, from one back office instead of four logins.
Free cash accounting and catering invoicing forever. No per-seat staff charges.
$0cash accounting and invoicing
Noper-seat staff charges
Dailyclose to the ledger
1 dayto set up
Two honest paths
What restaurants and cafés actually need, and what they don't.
Run in pieces, ingredient counts live on a clipboard, rotas go out on paper or in a group chat, tipped payroll is worked out by hand every week, and the cash drawer is checked against register tape that talks to none of it.
$0
for the core. Accounting and invoicing are free forever, with no card required. Add Inventory, Scheduling or Payroll as the operation grows.
How it works
Four steps to a smoother kitchen.
1
Set up ingredient stock
Enter ingredients with expiry dates, and get alerts before anything spoils.
2
Schedule shifts
Publish front and back of house rotas, with mobile notifications and shift swaps.
3
Run tipped payroll
Hourly wages, overtime and tip distributions calculated from logged shift hours.
4
Close the day's books
Reconcile the day's cash and card totals against the ledger, every night.
What is included
Back-office operations for high-turnover hospitality.
Two free core modules, and add-ons you turn on as your kitchen grows. No per-seat staff charges.
Expected cash$1,215.00
Counted$1,215.00
Variance$0.00
Daily cash accounting, free
End-of-day register reconciliation, merchant fees, supplier bills and a live operating profit statement.
Wedding partyDeposit in
Balance$5,600.00
Due1 June
Catering invoicing, free
Invoices for corporate catering, buyouts and private dining, with deposits and online payment links.
Mozzarella, 6 kgUse by Thu
Basil, 2 kgUse by Fri
Flour, 40 kgIn date
Ingredient stock, $12 a month
Raw ingredients with expiry alerts, low-stock reorder thresholds and supplier purchase orders.
MTWTF
Floor
Kitchen
Bar
Shift scheduling, $9 a month
A visual rota for front and back of house, with shift swaps and mobile notifications.
Tipped and hourly payroll, $19 a month
Weekly or biweekly pay for servers, kitchen staff and managers, from verified logged shifts.
Expiry and low-stock alerts
Alerts before ingredients spoil, and reorder points that trigger a purchase order.
Supplier bills and purchase orders
Food and beverage supplier bills tracked against the ingredients they bought.
Staged deposits and balances
Event deposits and final balances invoiced in stages, with automated reminders.
Daily close-out ledger entries
Each night's cash and card totals post to the ledger automatically.
Live P&L and tax statements
Operating profit, monthly P&L and tax statements from the same books.
Why it is still one system
Ingredient to shift to nightly close, one back office.
No clipboard recounts, no manual shift adjustments and no register slips that fail to match your books.
Inventory + Accounting
Ingredients drop as they are used and post to food cost, so food cost is a live number instead of a month-end post-mortem.
No more guessing food cost.
Scheduling + Payroll
Shifts logged in the rota feed tipped payroll directly.
No more tip-pool spreadsheets.
Rota + Staff records
Rotas and pay use the same staff profiles and rates.
No more rotas in group chats.
Daily close + Accounting
Cash and card totals reconcile against the same ledger every night.
No more register tape that matches nothing.
Catering + Inventory
Event invoices sit beside event-specific ingredient orders.
No more catering margins worked out afterwards.
Start free. Add modules as the kitchen grows.
Daily cash accounting and catering invoicing are free forever, with no card required. Add Inventory, Scheduling or Payroll when you need them, with no per-seat charges.
Core FoundationFree forever
$0 / month, no card required
Daily cash close-out entries
Merchant fee accounting
Supplier bill tracking
Live P&L and tax statements
Catering and event invoices
Staged deposits and balances
Automated invoice reminders
Pay now payment links
Unlimited staff profiles
No per-seat charges
No card required
Set up in a day
Add as your kitchen expands
No per-seat charges and no forced bundles. Each module connects to the same back office the day you turn it on.
Daily Cash AccountingFree
Catering and Event InvoicingFree
Inventory$12 / month
Calendar and Scheduling$9 / month
Payroll$19 / month
By type of operation
Built for every kitchen, counter and hospitality model.
Full-service restaurants
Dine-in and full bar. Ingredient and bar stock, tipped server payroll and private event invoicing.
Cafés, bakeries and coffee bars
Fast turnaround and daily batches. Dairy and bean tracking, hourly rotas and quick daily close-outs.
Catering and private chefs
Event contracts and off-site crews. Deposit invoicing, event ingredient orders and temporary crew payroll.
Ghost kitchens and quick service
Delivery-first and food trucks. Tight food cost, automated supplier expense tracking and lean overhead.
What buyers ask before switching.
Anything else, our team replies in under two hours on weekdays.
support@encarmo.comDoes Payroll handle tipped employees?
Yes. Configure tip credits and record cash and card tips, and tip distributions are calculated from logged shift hours alongside wages and overtime.
Do I have to buy Inventory, Scheduling or Payroll?
No. Daily cash accounting and catering invoicing work as a free, standalone system. Add the other modules when you need them.
How do expiry alerts work?
Enter ingredients with their expiry dates. Encarmo alerts you before stock spoils, and low-stock thresholds can trigger a supplier purchase order.
Can I invoice catering and private events?
Yes. Invoice deposits and balances in stages, with automated reminders and online payment links.
Is there a per-employee charge?
No. Staff profiles are unlimited, and no module charges per seat or per employee.
Your restaurant. Ingredients, shifts and close, always balanced.
Start with free accounting and invoicing, no card required. Add Inventory, Scheduling or Payroll as your tables and shifts grow.
Free forever for accounting and invoicing. Unlimited staff profiles.