Delivery Note Template. Free download.
A formal delivery note and dispatch docket template accompanying shipments to verify delivered items, package counts, and capture customer acceptance signatures.
What the delivery note looks like.
A simplified preview with example values. The real file has the full set of fields.
When to use this template.
Goods Dispatch Documentation
Accompany shipped physical goods with clear itemization of carton contents.
Proof of Delivery (POD)
Capture legally enforceable customer signatures confirming goods arrived undamaged.
Warehouse Order Fulfillment
Provide warehouse pick-and-pack teams with a verified checklist before box sealing.
What is included in this document.
Dispatch & Carrier Information
Delivery note number, dispatch date, carrier name, tracking number, and vehicle ID.
Sender & Delivery Address Details
Warehouse origin, customer delivery location, on-site contact, and special drop-off instructions.
Itemized Goods & Packaging Breakdown
Product SKU, item description, quantity ordered, quantity shipped, and carton numbers.
Inspection & Customer Acceptance Sign-off
Received in good condition declaration, receiver name, signature, and date stamp.
Stop filling out blank spreadsheets.
This template gets you started today. Encarmo can connect it to your financial and operational data.
Using a static template
- Paper delivery notes get soaked, damaged, or lost in delivery vans
- Customer claims non-receipt and finance has no quick proof to resolve it
- Warehouse manually copies delivery notes from sales invoices
Automating in Encarmo
- Auto-generate branded delivery notes the moment a sales order is packed
- Digital proof of delivery with mobile customer sign-on-glass capture
- Instant status updates notify customers and trigger final billing automatically
More in procurement & inventory.
Purchase Order Template
Stock Count Sheet Template
Proforma Invoice Template
Template FAQs.
Everything you need to know about downloading and editing this template.
Should a delivery note show product prices?
Typically delivery notes omit pricing so warehouse and transport personnel focus on physical quantities and specifications. Pricing is covered in the accompanying invoice.
Can I include a customer damage disclaimer?
Yes, Section 4 includes a standard legal notice requiring the receiver to report any discrepancies within a specified window (e.g. 48 hours).
Is this template printable in duplicate or triplicate?
Yes, the PDF is formatted with clean high-contrast margins suited for multi-part carbonless copy printing or digital tablet use.
Does Encarmo support digital delivery confirmations?
Yes, Encarmo allows delivery drivers to capture electronic customer signatures and photo proof on mobile devices.
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