Customer reviews
One dashboard, eight data sources. We stopped exporting to Excel to build board decks. Genuinely saved a day a month.
From booked appointmentto paid invoice.
A patient books online, gets a reminder and is invoiced after the visit, with no manual entry in between. The same system schedules staff and runs their payroll, so the front desk and the back office share one record.
Free accounting and patient billing forever. No per-practitioner seat fees.
$0accounting and patient billing
Noper-practitioner fees
24 hautomated reminders
1 dayto set up
Two honest paths
What clinics and wellness practices actually need, and what they don't.
Run in pieces, there is a booking tool for appointments, a separate system for invoices, a staff calendar that doesn't talk to payroll, and someone at the front desk typing the same patient and visit details into each one.
$0
for the core. Accounting and patient billing are free forever, with no card required. Add Scheduling, HR or Payroll as your team and patient volume grow.
How it works
Four steps to friction-free patient admin.
1
Enable online booking
Embed a booking page with automatic confirmations and reminders 24 hours before each appointment.
2
Automate post-visit invoices
Mark an appointment complete and the invoice goes out with a mobile payment link.
3
Coordinate clinician schedules
Rooms, clinician availability and time off in one master calendar.
4
Run staff payroll
Pay salaried staff and per-session contractors from completed appointment records.
What is included
Practice management with proper financial books.
Two free core modules, and add-ons you turn on as practitioners and patient volume grow. No per-seat fees.
Practice P&L, March
Patient revenue$38,400
Operating costs$27,100
Net profit$11,300
Practice accounting, free
A ledger that updates when a patient payment clears, with expenses, equipment depreciation and cash flow.
Physio, 45 min$85.00
Sent after the visit
Pay now
Patient invoicing, free
Post-visit invoices with itemised treatment receipts, online pay links and payment reminders.
Book a session45 min
Thursday, Dr. A. Sayyid
9:0011:302:00
Patient booking, $9 a month
A self-service booking widget with 24-hour SMS and email reminders and clinician shift coordination.
Practice licenceValid
CPR certificateExpiring
Indemnity coverValid
Staff records, $15 a month
Licence and certification tracking, leave requests and onboarding for assistants and new clinicians.
Clinician payroll, $19 a month
Pay full-time staff and contracted therapists from completed appointment hours.
Automated 24-hour reminders
SMS and email reminders before every appointment, to cut no-shows.
Live bank feeds and reconciliation
Patient payments match to invoices automatically, with a real-time practice P&L.
Itemised treatment receipts
Every invoice lists the treatments delivered, ready for the patient's records.
Overdue balance follow-ups
Automated reminders for unpaid balances, without checking two systems.
Room and clinician availability
One calendar for rooms, practitioners and time off, so nobody is double-booked.
Why it is still one system
Appointment to staff paycheck, one clean record.
Clinician hours flow into weekly or biweekly payroll without exports, timesheets or reconciliation.
Scheduling + Invoicing
Completing an appointment sends an itemised invoice with a pay link, so no visit goes unbilled and cash arrives sooner.
No more unbilled sessions.
Invoicing + Accounting
Patient payments update the ledger as they clear.
No more month-end reconciliation.
HR + Scheduling
Approved clinician leave blocks the booking calendar.
No more double bookings.
Scheduling + Payroll
Completed appointment hours feed payroll for staff and contractors.
No more timesheet reconciliation.
Patient account + Accounting
Bookings, invoices and balances sit on one patient account.
No more confusing balance follow-ups.
Start free. Add modules as the practice grows.
Practice accounting and patient billing are free forever, with no card required. Add Scheduling, HR or Payroll when you need them, with no per-practitioner fees.
Core FoundationFree forever
$0 / month, no card required
Live bank feeds
Automatic reconciliation
Real-time practice P&L
Expense and depreciation tracking
Post-visit invoices
Pay links, card and Apple Pay
Itemised treatment receipts
Overdue balance follow-ups
Unlimited patient billing profiles
Unlimited patients and visits
No per-practitioner fees
No card required
Add as patient volume grows
No per-seat fees and no forced bundles. Each module connects to the same patient and staff records the day you turn it on.
Practice AccountingFree
Patient InvoicingFree
Calendar and Scheduling$9 / month
HR Management$15 / month
Payroll$19 / month
By type of practice
Made for healthcare, therapy and wellness specialists.
Dental and medical clinics
Multi-room practices. Patient booking, treatment invoicing, front-desk rotas and hygienist payroll in one system.
Therapy and mental health practices
Session-based care. Private session scheduling, automatic post-session billing and payouts for associate counsellors.
Physical therapy and chiropractic
Recurring treatment plans. Multi-session booking, recurring invoice packages and therapist capacity planning.
Solo practitioners and wellness studios
Independent specialists. The whole booking-to-invoice workflow at a small scale, without enterprise software costs.
What buyers ask before switching.
Anything else, our team replies in under two hours on weekdays.
support@encarmo.comDo patients get appointment reminders?
Yes. Automated SMS and email reminders go out 24 hours before each appointment, which helps reduce no-shows.
Is an invoice created automatically after a visit?
Yes. Mark the appointment complete and an itemised invoice with a mobile payment link is sent to the patient.
Do I pay per practitioner?
No. There are no per-practitioner or per-seat fees on any module, however many clinicians you add.
Can I pay contracted therapists per session?
Yes. With Payroll, salaried staff and per-session contractors are paid from completed appointment records.
Do I have to buy Scheduling, HR or Payroll?
No. Practice accounting and patient billing work as a free, standalone system. Add the other modules when you need them.
Your practice. Bookings, invoices and pay, always connected.
Start with free accounting and patient billing, no card needed. Add Scheduling, HR or Payroll as your practitioner team grows.
Free forever for accounting and invoicing. Unlimited patients and visits.