Be bookable 24/7.
Bill every hour. Automatically.
Online booking pages your clients can use at midnight. Team shift scheduling that pulls from live HR availability. Billable hours that flow directly to invoices and payroll without a manual step. Automated reminders that cut no-shows before they cost you. From $9/month — for your entire team, unlimited bookings, no per-user fees.
Clients can't book you after hours.
Your team's hours never make it to the invoice.
Most businesses have two scheduling problems running simultaneously — and a different tool attempting to solve each one, with neither talking to the other.
Problem 1 · Client bookingClients who want to book you at 9pm on a Sunday have to wait until Monday morning when someone is available to check the calendar and reply. Over 40% of appointment requests happen outside business hours. Every one that doesn't get an immediate response is a potential booking that goes to a competitor who was available to confirm it instantly.
Problem 2 · Team hoursYour team's hours are logged somewhere — a timesheet, a project management tool, a calendar — and then manually transferred to an invoice at the end of the month. Or to payroll at the end of the fortnight. Or both. The data gets re-entered, errors creep in, and a process that should be automatic takes hours every billing cycle.
Two problems. Both fixable. Neither requiring a different tool for each.
Businesses on Encarmo report 42% fewer no-shows after enabling automated appointment reminders — and eliminate an average of 6 hours per week of manual scheduling administration.
Book. Schedule. Track. Invoice.
One platform. No manual handoffs.
Encarmo Scheduling manages both sides of your scheduling operation — client-facing booking and internal team scheduling — and connects both to invoicing, payroll, and HR automatically.
Set up your booking page — clients book themselves, any time
Create a branded booking page with your services, durations, pricing, and availability. Embed it on your website or share a direct link. Clients see live availability and receive instant confirmation.
Manage team shifts from live availability
Build staff schedules based on real availability — contracted hours from HR, approved leave that blocks the schedule automatically, and existing bookings that prevent double-assignment.
Automated reminders reduce no-shows before they happen
Set reminder sequences for every appointment type — email the day before, SMS two hours before, follow-up after. Clients can reschedule or cancel through the reminder link, freeing the slot automatically.
Hours logged — invoices and payroll updated automatically
When a booking or shift is finished, the time logs against the client or project. At invoice time, generate an invoice pre-populated with logged hours. For payroll, variable hours feed calculations automatically.
Client booking and team scheduling — both in one platform, from $9/month.
No per-user fees. No per-booking charges. No separate tool for client appointments and team shifts. Every feature below is included from $9/month — for your entire organisation.
Online Booking Pages and Client Self-Scheduling
Build branded, embeddable booking pages for every service — with logo, brand colours, durations, pricing, and availability rules. Clients book a confirmed appointment in under two minutes, 24/7, from any device.
Team Shift Scheduling and Workforce Management
Build, publish, and manage staff schedules from a visual weekly or monthly calendar. Assign shifts, set recurring patterns, drag and drop adjustments. Publish and every affected team member is notified instantly.
Automated Appointment Reminders — SMS and Email
Configure automated reminder sequences for every booking type. Send confirmation, day-before reminder, two-hours-before SMS, and post-appointment follow-up. Every reminder includes reschedule and cancel links.
Real-Time Availability and Calendar Sync
Availability reflects every booking, approved leave, and contracted unavailability simultaneously. Two-way sync with Google Calendar and Outlook means external events block availability automatically.
Buffer Times, Booking Rules, and Intake Forms
Define minimum notice, maximum bookings per day, buffer time between appointments, and cancellation cutoffs. Collect intake information before the booking is confirmed — service requirements, health information, preferences.
Group Bookings, Classes, and Event Scheduling
Schedule group appointments, classes, workshops, and events with capacity limits and waitlists. Additional bookings beyond capacity go to a waitlist, automatically confirmed if a space opens.
Round-Robin and Team Availability Routing
Distribute new bookings automatically across available staff for even workload — or let clients select their preferred team member. Demo bookings from the CRM route to the next available sales rep automatically.
Billable Hour Tracking — Flows Directly to Invoicing
Every completed appointment and finished shift is logged as time against the relevant client or project. At billing time, generate an invoice from logged hours — pre-populated with client, hours, rate, and expenses.
Time and Attendance — Feeds Directly to Payroll
Track clock-in and clock-out for shift workers, log time against projects, and record attendance against the scheduled shift. Variable hours, overtime, and late attendance feed payroll calculations automatically.
Multi-Location Scheduling
Manage scheduling across multiple offices, sites, clinics, or retail locations from a single dashboard. Each location has its own staff pool, availability calendar, and booking page if client-facing.
Scheduling connected to invoicing, payroll, HR, and your CRM. Automatically.
Standalone scheduling tools manage bookings in isolation. Encarmo connects every scheduled hour to the systems that need to know about it — so hours become invoices, shifts become payroll, leave blocks availability, and demo bookings log to your CRM deal record without anyone doing it manually.
Scheduling + Invoicing
Every billable hour logged in Scheduling is available to invoice with a single action. At the end of a billing period, select the client, select the period, and generate an invoice pre-populated with all logged time, the agreed rate, and any expenses added during sessions. The invoice goes out the same day the work is complete — not days later after someone has manually calculated the hours, looked up the rate, and entered the line items. For retainer clients, hours tracked confirm whether the retainer has been delivered. For time-and-materials clients, hours tracked become the invoice.
Scheduling + Payroll
Hours logged by your team in Scheduling flow directly into payroll calculations. Variable hours, overtime, and shift patterns are captured automatically — no manual timesheet submission, no manual review by payroll administrators. When payroll runs, it pulls actual hours for each employee and processes pay without a manual reconciliation step.
Scheduling + HR
When leave is approved in HR — annual, sick, or any absence type — the employee's scheduling availability blocks automatically. Managers can't schedule a team member for a shift they've already been approved to be absent for. New employees added in HR appear in the scheduling pool from their contracted start date.
Scheduling + CRM
Book sales demos, discovery calls, and onboarding sessions directly from within a CRM deal or contact record. Every meeting booked is logged as a completed activity on the deal record automatically. Round-robin routing distributes incoming demo bookings across available sales reps based on live availability.
Scheduling + Accounting
Labour costs from completed shifts and sessions flow through Payroll into your accounting ledger automatically — wages, employer costs, and billable expenses. Revenue from billable hours invoiced posts to accounting on payment receipt. The full picture of labour cost versus billable revenue is available without building a separate utilisation spreadsheet.
Real bookings. Real hours. Real revenue.
Verified reviews from G2, Capterra, and Trustpilot — from businesses that replaced their scheduling setup with Encarmo.
“We were taking bookings by phone and email. Our receptionist spent about two hours every day just managing the appointment calendar — confirming bookings, chasing no-shows, rescheduling cancellations, answering ‘are you free on Thursday?’ emails. Since we set up the Encarmo booking page, clients book themselves. We get the confirmation, they get the reminder, and no-shows have dropped by about a third. The receptionist now handles things that actually need a human. The scheduling runs itself.”
“We're a 14-person agency. Every two weeks, someone had to go through the team's timesheets, calculate billable hours per client, check the agreed rates, and manually build the invoices. It took about half a day and was always done slightly wrong. Since switching to Encarmo, hours logged in Scheduling generate the invoice automatically. Last billing cycle took 25 minutes for all 14 clients. And it was right.”
“We run shift-based teams across three locations. Before Encarmo, scheduling was done in spreadsheets, leave was tracked in a separate HR system, and the two never quite agreed. Every week there was at least one situation where someone was scheduled for a shift they'd already been approved to be off for. Since we connected HR and Scheduling in Encarmo, I haven't had a single conflict in four months. Leave approvals block the schedule automatically.”
Read all 2,400+ reviews → or See customer case studies →
Scheduling software that turns booked hours into invoices and payroll — automatically.
Most scheduling tools stop at the booking confirmation. Encarmo continues from booking to billing to payroll — because the hours your team works and the hours your clients book are the same hours, and they shouldn't need to be entered into a separate system at every step.
| Feature | Encarmo | Standalone booking apps | Calendar-only meeting tools | Enterprise workforce platforms |
|---|---|---|---|---|
| Online client booking pages | ✓ | ✓ | Limited | ✓ |
| Team shift scheduling | ✓ | Limited | No | ✓ |
| Automated SMS + email reminders | ✓ | ✓ | Limited | ✓ |
| Real-time availability — all sources | ✓ | ✓ | ✓ | ✓ |
| Group bookings and class scheduling | ✓ | ✓ | No | ✓ |
| Round-robin and team routing | ✓ | ✓ | Limited | ✓ |
| Buffer times and booking rules | ✓ | ✓ | Limited | ✓ |
| Intake forms and pre-booking questions | ✓ | ✓ | Limited | ✓ |
| Multi-location scheduling | ✓ | ✓ | No | ✓ |
| Time and attendance tracking | ✓ | Limited | No | ✓ |
| Billable hours → invoicing, automatic | ✓ | No | No | No |
| Hours → payroll calculation, automatic | ✓ | No | No | Add-on |
| Leave sync from HR — automatic | ✓ | No | No | Add-on |
| Demo bookings logged to CRM — automatic | ✓ | No | No | No |
| Labour costs → accounting — automatic | ✓ | No | No | Add-on |
| Unlimited users — no per-seat fee | ✓ | No | No | No |
| Free invoicing + accounting included | ✓ | No | No | No |
| Starting price | $9/month | $10–50/mo + per user | $0–16/mo per user | $30–80/mo per user |
Standalone booking apps
These platforms handle client self-booking well — booking pages, reminders, payment collection, and calendar management for service businesses. The gap appears at the operations boundary: hours booked don't flow to invoices, shift schedules don't connect to HR leave data, and payroll has no direct relationship with the time records.
Calendar-only meeting tools
Built primarily for scheduling meetings between individuals or teams — sharing availability and eliminating back-and-forth emails. Excellent for what they do. For businesses that need client-facing booking pages, team shift management, and billable hour tracking, a meeting scheduler is just the first piece of a larger puzzle.
Enterprise workforce platforms
Full-featured workforce scheduling systems built for large retail or hospitality organisations with complex multi-site rota management. The functionality is comprehensive — and so is the implementation timeline and per-user cost. For most businesses with 5–100 employees, this creates more work to set up than it saves to operate.
Scheduling for $9 a month. For your entire team. Unlimited bookings.
Not $9 per user. Not $9 for the first team member and more for the rest. $9/month flat — for every person on your team, every booking you take, every shift you schedule. The price doesn't change when you add a team member or a new service type.
The per-user pricing problem
The scheduling software market runs almost entirely on per-user pricing. Here's a 5-person team, compared:
And every hour they work flows to invoicing and payroll automatically. The scheduling tool that used to be operational is now a revenue capture tool.
The full picture — with connected modules
Scheduling alone is $9/month. Here's what each connected module adds:
Scheduling software designed for how your business actually runs its calendar.
Service Businesses — Salons, Clinics, Therapists, and Studios
Let clients book their own appointments online — any time, any device. Show live availability, collect intake information, and send automated reminders that cut no-shows. Accept payment at the point of booking.
Agencies and Consultants — Billable Time Made Effortless
Track every client session and billable meeting against the right client and project automatically. At invoice time, the hours are already logged — generate the invoice in one step with hours and rates pre-populated.
Healthcare and Clinical Practices
Manage patient appointments, practitioner availability, and room allocation from one dashboard. GDPR-compliant intake forms collect patient information before the appointment. Automated reminders reduce DNAs.
Construction and Trade Businesses
Schedule field teams across multiple project sites with real-time visibility into availability and approved leave. Clock-in and clock-out tracking feeds actual hours directly to payroll calculations.
Professional Services — Demos, Onboarding, and Client Meetings
Embed booking links in sales emails so prospects book discovery calls without back-and-forth. Bookings route automatically via round-robin. Every meeting logs to the deal record without anyone doing it manually.
Restaurants, Hospitality, and Events
Manage front-of-house reservations, event bookings, and staff rotas from one platform. Reservation pages handle party size, dietary requirements, and deposit collection. Staff scheduling pulls from contracted hours and leave.
What businesses ask before switching to a new scheduling system.
These are the questions that come up most before businesses switch scheduling tools. Anything else, our team responds in under 2 hours during weekdays.
How does scheduling connect to invoicing for billable hours?
Completed sessions log time against the client and project; selecting a client and billing period generates an invoice pre-populated with logged hours, rate, and expenses.
How do the client booking pages work — do I need to embed them on my website?
Embedding is optional. Every booking page also has a standalone shareable URL, accessible from any device with live availability shown.
How does approved leave in HR block the scheduling calendar?
Leave approved in HR immediately marks the employee unavailable in Scheduling for that period, with conflicts flagged automatically if a shift was already assigned.
Can I manage both client-facing bookings and internal team shifts in the same place?
Yes. Both models run from the same platform and the same underlying availability data, so internal shifts automatically block client-facing booking slots.
How do automated reminders work — can I send both SMS and email?
Yes. Configurable sequences include confirmation, day-before, and hours-before reminders via email and SMS, each with reschedule and cancel links.
Can I manage scheduling across multiple office locations or project sites?
Yes, at no additional cost. Each location has its own staff pool, availability calendar, and booking page if client-facing. View a consolidated calendar across all locations or filter to one. Staff can be assigned to a primary location and scheduled elsewhere when needed.
How does round-robin booking work for my sales team?
When a prospect books a call, Encarmo assigns it to the next available rep in round-robin order. “Available” accounts for existing bookings and synced calendar events. If a rep is fully booked, they're skipped and the booking goes to the next eligible rep. The prospect sees a single availability view — they pick a time, not a person.
Can clients reschedule or cancel their own appointments without calling?
Yes. Every confirmation and reminder includes reschedule and cancel links. If a cancellation policy applies, it's shown at the point of cancellation and any fee is charged automatically if a card was held at booking. The calendar updates in real time, freeing the slot immediately.
Your booking page is live today.
Your first billable hour, invoiced automatically.
Set up your Encarmo Scheduling in under 20 minutes. Booking page live. Team calendar connected. Reminders configured. And the next hour you work for a client is the last hour you'll ever manually transfer to an invoice.
$9/month for the whole team. Add Invoicing for free. Add Payroll for $19/month. Every hour worked connects to every system that needs to know about it — without anyone moving the data between them.
“I set up the booking page on a Monday. By Wednesday I had seven new bookings from clients who'd visited the website outside business hours. Before Encarmo, those would have been seven enquiries waiting in my inbox on Thursday morning — and half of them would have booked someone else in the meantime.”
— Encarmo customer, independent therapist, switched from phone and email booking