Run payroll in minutes.
Not hours. Not three different tools.
Encarmo connects payroll to HR, accounting, scheduling, and reporting — all in one platform. Automated calculations, automated payslips, automated accounting entries. From signup to first payroll run in under 2 hours.
Most payroll software processes payments.
Your business needs far more than that.
The average small business runs payroll across 2.3 separate tools. One for payroll processing. Another for accounting. A third for HR records. And a spreadsheet to tie it all together.
That means manually exporting timesheets before every run. Re-entering salary changes across multiple systems. Reconciling payroll entries with your accounting software after every cycle. Answering employee payslip queries that HR has to handle manually.
It's not a payroll problem. It's a fragmentation problem. And it gets more expensive — in time, money, and errors — as your team grows.
The average Encarmo customer reduces their payroll admin time by 73% in the first month.
A complete payroll run.
Four steps. Under 10 minutes.
Most teams run their first Encarmo payroll within 2 hours of signing up. Here's what the process looks like — from setup to payslips sent.
Import your team
Add employees manually, upload a CSV, or let us migrate your existing payroll records from your current provider — at no cost, before your first run. Salary structures, pay schedules, contractor records, and historical payroll data all come with you.
Review your automated payroll
Salaries, hourly wages, overtime, bonuses, commissions, reimbursements, and deductions are calculated automatically. If your team uses Encarmo Scheduling, employee hours sync directly — no manual timesheet entry. Review the full run on one screen before anything is approved.
Approve and run — one click
When you're ready, one click starts the run. Payments are triggered, payslips are generated and delivered to each employee's self-service portal, and the full run is logged to your audit trail with a timestamp and approver record.
Your books update themselves
Every payroll run automatically creates the correct journal entries in your Encarmo accounting ledger — wages, employer contributions, tax withholdings, net pay. No manual entries. No month-end reconciliation.
Ready to post on approval — wages, employer contributions, and tax withholdings will be journaled automatically to your ledger.
Everything a modern payroll system needs — built in from day one.
No add-ons. No upgrade tiers to unlock basic functionality. Every feature below is included in the Payroll module from $19/month.
Automated Payroll Processing
Generate accurate payroll every cycle. Salaries, hourly wages, overtime, bonuses, commissions, reimbursements, and deductions are all calculated automatically based on the rules you set. Change a salary in HR and it reflects in the next payroll run — no manual update required.
Flexible Pay Schedules
Run weekly, bi-weekly, semi-monthly, monthly, or fully custom payroll cycles. Set different pay schedules for different employee groups — salaried staff on monthly, hourly workers on bi-weekly — all managed from one dashboard without separate accounts or logins.
Tax Record Management
Keep payroll documentation organised and audit-ready year-round. W-2s, 1099s, quarterly payroll summaries, and employer tax records are automatically generated, stored, and exportable. When tax season arrives, everything is already in one place — accurate, complete, and accessible by your accountant.
Contractor and Employee Payroll
Pay W-2 employees and 1099 contractors from the same platform, with correct documentation maintained automatically for each. Run a single payroll cycle that covers your full team — permanent staff, part-time employees, and independent contractors — without mixing up your compliance obligations.
Direct Employee Payments
Process bank transfers for your entire team in one approved run. Maintain a complete, timestamped payment history for every employee and contractor. Payment records are available at any time for audit purposes, HR reviews, or employee queries — without involving a payroll administrator in every request.
Employee Self-Service Portal
Give every team member secure access to their own payslips, payment history, compensation records, annual tax documents, and personal information. Employees update their own bank details, addresses, and emergency contacts — without creating an HR ticket for each change.
Payroll Reporting and Analytics
Generate department-level payroll summaries, workforce cost reports, compensation trend analyses, and full payroll history reports instantly — no exports, no spreadsheets. Filter by department, location, project, cost centre, or pay period. Share directly with department heads or your accountant.
Multi-Entity Payroll
Run payroll across multiple business entities, subsidiaries, or locations from a single Encarmo account. Each entity maintains separate payroll records and compliance documentation. Unified reporting shows your total workforce cost across the whole group — consolidated, or broken down by entity.
The only payroll software that's also your accounting, HR, and scheduling system.
Standalone payroll tools process payments. Encarmo connects them to everything else your business runs on — so payroll stops being an island and starts being the engine.
Payroll + Accounting
Every payroll run automatically creates the correct journal entries in your general ledger. Wages, employer tax contributions, net pay, and deductions post to the right accounts the moment you approve a run. No manual entries. No month-end reconciliation. No “which number is right?” conversations with your bookkeeper. Your profit and loss, balance sheet, and cash position reflect live payroll data — always.
Payroll + HR Management
One employee record, shared seamlessly across HR and payroll. Add a new hire in HR — they appear in payroll automatically. Update a salary, change a job title, or record a new start date — payroll reflects it in the next cycle without a separate update. No duplicate data entry. No copy-paste errors. No “we updated it in one system but forgot the other” problems.
Payroll + Scheduling
Employee hours flow directly from the Scheduling module into payroll calculations. The moment a timesheet is approved in Scheduling, those hours are already in the next payroll run — calculated, reviewed, and ready to approve. No CSV exports. No manual data entry before every payroll deadline. For hourly staff, shift workers, and variable-hour employees, this removes the biggest source of payroll errors entirely.
Payroll + Reporting
Analyse your full workforce cost alongside every other business metric — in real time, not at month-end. Break down payroll expenses by department, project, location, or business unit. Compare payroll costs to revenue, headcount trends to growth targets, or department spending to budget. The data is live, not a report you have to manually compile.
Payroll + CRM
See your total workforce cost alongside sales performance, pipeline value, and revenue. Understand your revenue-per-employee ratio. Monitor whether team growth is tracking ahead of or behind revenue growth. Payroll and sales data in the same platform means you can make headcount decisions with the full financial picture — not two separate dashboards.
Real businesses. Real payroll runs.
Real results.
Verified reviews from G2, Capterra, and Trustpilot — from the businesses that switched.
“We ran payroll on one platform and reconciled it manually with our accounting software every other Friday. It took our ops manager about three hours, every single fortnight — exporting, entering, checking. We switched to Encarmo on a Tuesday afternoon, they migrated our employee records before we'd even finished the setup call, and we ran our first payroll on Thursday. Fourteen minutes. The accounting entries posted themselves. I genuinely didn't believe it until I checked the ledger.”
“We run payroll across three locations with different pay schedules — some staff are salaried, some are day-rate, some are long-term contractors. Getting that right across two separate systems was our biggest monthly source of errors and late corrections. Encarmo handles all of it from one dashboard. The contractor-vs-employee separation is clean and automatic, the accounting sync is flawless, and we now have payroll cost reports by project that we've never had access to before.”
“I was genuinely nervous about switching payroll software mid-year. My previous provider made it sound like a major project. The Encarmo support team migrated four years of employee records in a single day — before we even ran our first payroll. My team noticed nothing changed except that payslips now arrive automatically on payday and I've stopped getting questions about pay history. We're also saving $190 a month compared to the separate payroll and HR tools we were running before.”
Read all 2,400+ reviews → or See customer case studies →
Payroll built for connected businesses. Not just payroll departments.
Most payroll software was designed to process payments. Encarmo was built to run your whole business — payroll is one of eight modules, and it connects to all of them.
| Feature | Encarmo | Payroll-only tools | Accounting add-ons | Enterprise platforms |
|---|---|---|---|---|
| Automated payroll processing | ✓ | ✓ | ✓ | ✓ |
| Flexible pay schedules | ✓ | ✓ | ✓ | ✓ |
| Employee self-service portal | ✓ | ✓ | ✓ | ✓ |
| W-2 and 1099 management | ✓ | ✓ | ✓ | ✓ |
| Payroll reports | ✓ | ✓ | ✓ | ✓ |
| Contractor (1099) payroll | ✓ | ✓ | Limited | ✓ |
| HR management — built in | ✓ | Limited | No | Add-on |
| Accounting auto-reconciliation | ✓ | Partial | Own product only | No |
| Scheduling integration — built in | ✓ | No | No | No |
| CRM integration — built in | ✓ | No | No | No |
| Unlimited users — no per-seat fee | ✓ | No | No | No |
| Migration support — included free | ✓ | No | No | No |
| Free accounting + invoicing included | ✓ | No | No | No |
| Starting price | $19/month | $40–80/mo + per person | $45–60/mo + per person | Custom contract |
Payroll-only tools
Dedicated payroll platforms do payroll well. But they require separate subscriptions for accounting, HR, and anything else your business runs on. Add per-employee fees that scale with your headcount and the total cost climbs fast — often $150–$400/month by the time you've covered a 20-person team across tools.
Accounting add-ons
If you're already committed to a major accounting platform, their payroll module works within that ecosystem. But it's an additional subscription on top of your accounting cost, it doesn't handle HR or scheduling, and it keeps you locked to that platform's pricing as your business grows.
Enterprise platforms
Built for organisations with dedicated HR departments, complex compliance requirements, and the budget to match. If your payroll needs a six-month implementation, a dedicated account manager, and a custom contract to get started — you're probably not the business they were built for.
Payroll that costs less than what you're already paying.
No per-employee fees. No per-seat pricing. No payroll features locked behind a higher tier. Everything is included from $19/month — and accounting is free.
Most businesses switching to Encarmo Payroll were running two or three separate tools — a dedicated payroll platform, an accounting subscription, and a standalone HR tool alongside it. With per-employee and per-seat fees across all three, the combined cost typically runs between $150 and $400/month for a team of 10 to 30 people.
Encarmo Payroll: $19/month. Unlimited employees. Unlimited users. That's not a promotional rate. That's the price.
Add HR for $15/month more
Replace your standalone HR platform entirely — one employee record, shared automatically.
Built for the way your business actually runs payroll.
Small Businesses
Running payroll on spreadsheets, a basic bank transfer process, or a tool that doesn't connect to your accounting? Encarmo replaces your entire manual payroll workflow — calculations, payslips, records, and accounting entries — automatically. No per-employee fees means the price stays flat whether you're paying two people or twenty.
Growing Companies
Managing payroll across multiple departments, locations, or legal entities as your team scales? Encarmo grows with you — multi-department payroll, different pay schedules for different teams, multi-entity support, and real-time workforce cost reporting by business unit.
Agencies
Bill clients by the hour, pay your team a mix of salaries and project bonuses, and manage a roster of contractors alongside permanent staff. Encarmo keeps contractor and employee payroll correctly separated and gives you payroll cost reports by client, project, and team.
Service Businesses
Manage hourly and salaried staff, variable shift patterns, and tipped employees from a single payroll dashboard. Employee hours sync from the Scheduling module automatically before every payroll run — no manual timesheet compilation required.
Construction Companies
Track labour costs by project, run payroll for day-rate contractors and salaried supervisors in the same cycle, and generate job-cost reports that connect directly to your project accounting.
Professional Services Firms
Handle salary structures, individual performance bonuses, partner draws, and a mix of employed and contracted staff from one payroll system. Connect payroll directly to client billing — see your cost per matter or cost per client alongside revenue.
What businesses ask before switching to a new payroll system.
These are the mechanics and compliance questions that come up most before businesses switch payroll providers. Anything else, our team responds in under 2 hours during weekdays.
What happens if I make a payroll error after payments have already gone out?
How long does it take to migrate from my current payroll provider?
Does Encarmo file payroll taxes on my behalf, or does it just maintain records?
Is my employees' salary and banking data encrypted?
Can I run payroll for both employees and contractors (1099s)?
Can I give my accountant their own access without exposing everything?
What happens to my payroll data if I cancel?
Does Encarmo support payroll across multiple countries?
Switch in an afternoon.
Run your first payroll this week.
We migrate your employee records for free. Your team notices nothing has changed — except that payroll now takes 12 minutes instead of 3 hours, and your books reconcile themselves.
We've migrated hundreds of businesses from the most widely-used payroll platforms on the market. The average takes one working day. Payroll continuity is never interrupted.
“Migration took one afternoon. First payroll run was flawless. I kept waiting for something to go wrong.”
— Encarmo customer, previously running two separate payroll and HR tools, 23 employees