Professional accounting software. Free forever. No catch.
Full double-entry bookkeeping, real-time financial reports, bank reconciliation, and unlimited invoicing — free on Encarmo, for every business, for life. Connect payroll, HR, inventory, and CRM when you're ready. No per-user fees. No client caps. Nothing locked behind a paid tier.
Most small businesses are paying for accounting software that does one thing.
The average small business runs its finances across three or more disconnected tools. An invoicing app. An accounting platform. A payroll system. A spreadsheet to reconcile it all at month-end.
Every tool has its own login, its own data, and its own version of the truth about your business finances. Payroll entries have to be manually posted to your accounting ledger. Invoices don't automatically update accounts receivable. Bank transactions need to be categorised by hand after every import.
The result isn't just wasted time. It's a delayed, fragmented picture of your financial health — produced weeks after the decisions that needed it were already made.
Your books, always up to date. Zero manual reconciliation.
Encarmo accounting works in real time — not at month-end. Here's how the system keeps your financial records accurate without you touching them.
Connect your bank and import your data
Link your business bank accounts via live bank feed and your transactions start flowing in automatically. Import your existing chart of accounts, open balances, and historical transactions from any accounting tool or spreadsheet. Most businesses have their Encarmo books set up within a single working day.
Transactions categorise and post automatically
Encarmo matches incoming bank transactions against your open invoices, bills, and expenses automatically. Rules you set once apply forever — recurring suppliers, payroll entries, and regular expenses are recognised and categorised without intervention. Every transaction hits the right account in the right period.
Every business event updates your books instantly
When you send an invoice, accounts receivable updates. When payroll runs, the wages journal entry posts. When a customer pays, the bank entry matches and the receivable clears. When you add inventory, cost of goods adjusts. Every module in Encarmo posts to the same general ledger — automatically, correctly, in real time.
Live financial reports, always ready
Your profit and loss statement, balance sheet, and cash flow report update the moment any transaction is recorded. Share a live report link with your accountant, board, or investors — they see current numbers, not last month's export. Run reports by period, by department, by project, or across multiple entities from one screen.
Full-featured accounting software. Not a watered-down free tier.
Every feature listed below is included in Encarmo's free Accounting module. Not a trial. Not a promotional period. Free, for every business, for life.
Double-Entry Bookkeeping
Professional double-entry accounting built into every transaction. Every debit has a matching credit. Every journal entry is recorded correctly, automatically. Your books are always in balance — without knowing a single accounting formula.
General Ledger and Chart of Accounts
A fully customisable chart of accounts that maps to your business structure. Create, rename, and reorganise accounts as your business grows. Every transaction across every Encarmo module posts to the correct account automatically.
Bank Reconciliation
Connect your business bank accounts via live feed and reconcile transactions automatically. Encarmo matches bank entries to open invoices, payroll runs, expenses, and bills without manual intervention. See your true cash position in real time.
Real-Time Financial Reporting
Profit and loss statements, balance sheets, and cash flow reports that update the moment a transaction is recorded. Filter by date range, department, project, or cost centre. Export to PDF, Excel, or share a live link directly with your accountant.
Accounts Receivable and Accounts Payable
Track every outstanding invoice and every unpaid bill in one place. See your full debtors list and your creditors list at a glance — aged by 0–30, 31–60, 61–90, and 90+ days. Get a clear picture of what's owed to you and what you owe.
Multi-Currency Accounting
Send invoices, receive payments, and record expenses in any currency. Exchange rates are applied automatically using live market rates or fixed rates you set. Gains and losses on foreign currency transactions are calculated and posted correctly.
VAT, GST, and Sales Tax Management
Record and track VAT, GST, and sales tax obligations accurately across all transactions. Generate tax summaries and detailed reports for filing periods. Maintain a complete record of input and output tax across your business.
Accountant Collaboration and Access
Invite your accountant, bookkeeper, or auditor to your Encarmo account with their own login and role-specific permissions. They see live data — no file transfers, no emailed exports, no version-control problems.
Journal Entries and Adjustments
Create manual journal entries for adjustments, accruals, prepayments, depreciation, and non-standard transactions. Every manual entry is timestamped, attributed to the user who created it, and recorded in the audit trail.
Expense Tracking and Management
Record, categorise, and approve business expenses directly in Encarmo. Attach receipts, assign expenses to projects or departments, and push approved expenses straight to the accounts.
Accounting that knows everything happening in your business.
Single-purpose accounting tools see your invoices. Encarmo accounting sees your invoices, your payroll, your inventory, your HR headcount, and your sales pipeline — because they all run on the same platform.
Accounting + Invoicing
Send an invoice in Encarmo and accounts receivable updates instantly. The client pays — the bank transaction matches, the receivable clears, and cash increases. No manual journal entry. No reconciliation after the fact.
Accounting + Payroll
Every payroll run automatically generates the correct journal entries — wages expense, employer contributions, PAYE/tax withholding, net pay liability. Your books reflect your payroll costs the moment the run is approved.
Accounting + Inventory
When stock is purchased, the inventory asset account and accounts payable update. When items are sold, cost of goods sold is calculated and posted automatically using your chosen valuation method.
Accounting + HR
Headcount data, department structures, and employment costs flow directly from HR into your financial reporting. Cost-per-employee reports, department payroll allocations, and workforce cost analyses are generated automatically.
Accounting + CRM
Revenue from closed deals flows into your accounting records automatically. See your pipeline conversion alongside actual invoiced revenue. Understand your cost of acquisition against actual margin.
Accounting + Scheduling
Time logged in Scheduling is connected to billing and revenue recognition in Accounting. Billable hours on a project feed directly into invoicing, which posts to accounting on approval.
Real businesses. Real books. Real clarity.
Verified reviews from G2, Capterra, and Trustpilot — from businesses that replaced their accounting setup with Encarmo.
"I spent three years doing my accounts in spreadsheets. Every quarter, I'd hand a mess of categorised transactions to my accountant, who'd charge me three hours to make sense of it. I switched to Encarmo and for the first time I actually understand my own financials. My P&L is live. My invoices reconcile automatically. My accountant logs in directly and does the tax work in half the time."
"We were running invoicing in one tool and accounting in another. Every week someone had to manually post the week's invoices into the accounting system. It took about two hours and introduced errors constantly. In Encarmo, those two hours just don't exist anymore. An invoice sent is an invoice in the books. We can see our real revenue, our real receivables, and our real margin at any point."
"We import stock from three continents and invoice in six currencies. Our previous accounting setup had COGS calculated manually once a month from a spreadsheet. It was always wrong by the time we looked at it. Encarmo calculates cost of goods in real time as we sell. We are saving roughly $240 a month compared to the combination of tools we were using before."
Accounting built for how modern businesses actually operate.
Most accounting software was designed to keep the books. Encarmo was designed to run a business — accounting is one of eight connected modules, and it's free.
| Feature | Encarmo | Single-purpose tools | Invoicing-first platforms | Enterprise systems |
|---|---|---|---|---|
| Double-entry bookkeeping | ✓ Full | ✓ Yes | Limited | ✓ Yes |
| General ledger & Chart of Accounts | ✓ Full | ✓ Yes | Limited | ✓ Yes |
| Bank reconciliation (live feed) | ✓ Auto-match | ✓ Yes | Limited | ✓ Yes |
| Real-time P&L, balance sheet, cash flow | ✓ Live | ✓ Yes | Limited | ✓ Yes |
| Accounts receivable & payable | ✓ Included | ✓ Yes | Limited | ✓ Yes |
| Multi-currency accounting | ✓ Unlimited | ✓ Yes | Limited | ✓ Yes |
| VAT / GST / Sales tax management | ✓ Built-in | ✓ Yes | Limited | ✓ Yes |
| Unlimited invoicing included | ✓ Free | Paid Add-on | ✓ Yes | Paid Add-on |
| Accountant collaboration access | ✓ Unlimited | ✓ Yes | Limited | ✓ Yes |
| Payroll auto-journal entries | ✓ Native | Manual entry | ✗ No | Paid Add-on |
| Inventory & COGS live sync | ✓ Native | ✗ No | ✗ No | Paid Add-on |
| HR & Headcount financial connection | ✓ Native | ✗ No | ✗ No | ✗ No |
| CRM revenue tracking connection | ✓ Native | ✗ No | ✗ No | ✗ No |
| Scheduling billable hours connected | ✓ Native | ✗ No | ✗ No | ✗ No |
| Unlimited users — no per-seat fee | ✓ Free | ✗ Per-seat | ✗ Per-seat | ✗ Per-seat |
| Starting Price | $0 Free Forever | $20–$60/mo | $15–$40/mo | $150–$500+/mo |
- Double-entry bookkeeping✓ Full
- General ledger & Chart of Accounts✓ Full
- Bank reconciliation (live feed)✓ Auto-match
- Real-time P&L, balance sheet, cash flow✓ Live
- Accounts receivable & payable✓ Included
- Multi-currency accounting✓ Unlimited
- VAT / GST / Sales tax management✓ Built-in
- Unlimited invoicing included✓ Free
- Accountant collaboration access✓ Unlimited
- Payroll auto-journal entries✓ Native
- Inventory & COGS live sync✓ Native
- HR & Headcount financial connection✓ Native
- CRM revenue tracking connection✓ Native
- Scheduling billable hours connected✓ Native
- Unlimited users — no per-seat fee✓ Free
Single-purpose accounting tools
These platforms do accounting well, but accounting is all they do. You still need a separate invoicing tool, a separate payroll system, and a separate HR platform — each with its own monthly cost, its own login, and its own version of your financial data.
Invoicing-first platforms
Built primarily to send invoices, with accounting added later as a secondary feature. Bank reconciliation, multi-entity reporting, and proper double-entry bookkeeping are often limited or only available on higher tiers.
Enterprise accounting systems
Built for finance departments with dedicated accounting staff, complex compliance requirements, and multi-hundred-dollar monthly budgets. If you need a six-month implementation process, the tool may be solving a problem you don't have yet.
Accounting and invoicing. Free. Forever.
Not a trial. Not a freemium tier with capped invoices or locked features. Full professional accounting, for every business, at no cost — because we believe every business deserves accurate books, regardless of size.
What "free" actually means
Free means free. Not free for 30 days. Not free for up to 5 invoices. Not free with a credit card on file that charges you when you forget to cancel. Encarmo Accounting is free because we believe the foundational financial infrastructure of a business should be accessible to every founder, freelancer, and small business owner. We earn revenue when you add paid modules.
What most businesses are currently paying
Most businesses switching to Encarmo Accounting were paying between $20 and $60 per month for a standalone accounting platform — often more when invoicing was a separate subscription on top. For a business of 5–20 people, that's $240–$720 per year for software that still required manual reconciliation.
Paid modules — when you're ready
Bundle & Save 25%No per-seat fees. No per-client fees. No per-invoice limits. Add modules when you need them, remove them when you don't.
Get 1-on-1 Free Migration Assistance & Setup Walkthrough
Our team migrates your existing chart of accounts, historical records, and open invoices from QuickBooks, Xero, Wave, or Excel within 24 hours.
Accounting software designed for the way your business actually works.
Freelancers and Sole Traders
Replace spreadsheets, paper receipts, and annual accountant scrambles with accounting that maintains itself. The free plan covers everything a freelancer needs, including multi-currency for international clients and VAT tracking if you're registered.
Small Businesses
Running a small business means wearing every hat — including finance director. Encarmo's accounting gives you a real-time view of your P&L, your cash position, and your outstanding invoices without needing an accounting degree to read them.
Agencies and Creative Studios
Bill clients by the hour, by project, or by retainer — and see exactly where every pound of revenue ends up. Project-level profitability reports show you which clients are actually worth the work once you account for team time.
E-Commerce and Product Businesses
Connect inventory management to your accounting ledger and know your true gross margin at any point in the month — not from an estimate, from live data. Cost of goods sold calculates and posts automatically when products are sold.
Construction and Trade Businesses
Track job costs, labour expenses, materials, and subcontractor payments against project budgets — and see the profitability of each job before it closes, not after.
Professional Services Firms
Manage partner draws, employee salaries, contractor invoices, and client billing from a single accounting system. Time recorded in Scheduling converts to client invoices, which post to accounting on approval.
What buyers ask before switching to a new accounting system.
These are the questions that come up most before businesses switch accounting providers. Anything else, our team responds in under 2 hours during weekdays.
Is the free accounting really full-featured, or is it a limited version?
Full-featured. There are no caps on invoices, clients, transactions, or users on the free Accounting module. Double-entry bookkeeping, bank reconciliation, real-time financial reports, multi-currency, VAT management, accounts receivable and payable, journal entries, and accountant access are all included at no cost.
How long does it take to set up and import my existing accounts?
Most businesses have their Encarmo books set up and running within one working day. Import your chart of accounts, opening balances, and transaction history from your current accounting tool or a spreadsheet. Our support team handles migration, including historical records, open invoices, and bank reconciliation position.
Does Encarmo replace my accountant?
No — and it's not designed to. Encarmo gives your accountant better data, faster access, and fewer manual tasks. Instead of emailing spreadsheets and waiting for end-of-month reports, your accountant logs directly into your Encarmo account with their own access role and sees live data.
Can I manage accounting for multiple businesses in one account?
Yes. Encarmo supports multi-entity accounting — separate books for each business entity, subsidiary, or trading name, all managed from one login. Consolidated reporting across all entities is also available, along with intercompany elimination.
How does multi-currency accounting work?
Encarmo supports unlimited currencies. When you raise an invoice, receive a payment, or record an expense in a foreign currency, the system applies the exchange rate automatically — using live market rates or a fixed rate you set. Foreign currency gains and losses are calculated and posted correctly.
Can I lock accounting periods to prevent changes to historical figures?
Yes. Period locking prevents any new transactions from being posted to a closed period, protecting your reported figures from retrospective changes. Adjusting entries needed after a period is locked are posted as corrections in the current period, with full documentation in the audit trail.
How does bank reconciliation work if I have multiple bank accounts or payment processors?
Encarmo supports multiple bank accounts, credit card accounts, and payment processors connected simultaneously. Each account has its own live bank feed and its own reconciliation view. You can reconcile each account individually or view a combined bank position across all accounts from a single dashboard.
What happens to my accounting data if I decide to leave Encarmo?
Your data belongs to you. Before or at any time after closing your account, you can export a complete copy of your transaction history, general ledger, financial reports, and all accounting records in standard formats. We retain your data for 90 days after account closure, then permanently delete it.
Your books.
Always accurate. Always free.
Most businesses switch to Encarmo Accounting in a single working day. We migrate your existing accounts, opening balances, and transaction history. You start with live bank reconciliation on day one.
There is no trial to manage, no credit card to remember, and no deadline before your accounting becomes paid. It's free because it's designed to be.